Ordering Scrubs for Your Team | Practice Manager's Guide 2026
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Ordering scrubs for a team means choosing one supplier that stocks consistent sizing and colour across genuine brands, setting up embroidery once rather than per-order, and placing a single group order to hit bulk pricing and free shipping. Infectious Clothing Company handles group and bulk orders for clinics, hospitals and healthcare teams of any size, with 5–7 business day embroidery turnaround.
If you've been handed the job of ordering scrubs for your team, you've probably already found the two ways this usually goes wrong: everyone orders separately and ends up in five different shades of navy, or one big order arrives and half the sizes are wrong. Neither is a great look, and neither is necessary.
This guide walks through how to plan a team scrub order properly — sizing, budgeting, embroidery, and timing — so you get a consistent, professional result the first time, whether you're outfitting three staff or thirty.
In this guide:
Why One Supplier Beats Everyone Shopping Separately
When staff order their own scrubs individually, you end up with mismatched colours between brands, no consistent sizing reference, and no visibility over what anyone actually bought. Ordering as a team through one supplier fixes all three — everyone's on the same colourway, the same brand's size chart, and you've got one invoice instead of fifteen.
It also means new starters can be onboarded quickly against an existing team standard, rather than you working out from scratch what "the uniform" actually is.
Worth knowing: as the authorised Australia and New Zealand distributor for Cherokee, Dickies and Wink, we can supply consistent stock across all three brands — so you're not locked into one brand's colour range if your team has preferences.
Getting Sizing Right Across a Team
The single biggest cause of a messy team order is guessing sizes instead of checking them. Brands don't size identically — a Cherokee medium isn't a Dickies medium — so if your team currently wears a mix of brands, don't assume last year's sizes carry over to a new supplier.
For a group order, we recommend either a quick fitting session at our showroom in Kunda Park, or sending each team member the relevant brand's size guide to self-check before you finalise quantities. For the detail on how sizing actually works across brands and fits, see our full Scrub Sizing Guide.
Group Orders and Bulk Pricing
Placing scrubs as a single group order rather than individual purchases typically works out better on price, and it automatically clears our $250 free shipping threshold in almost every case. For larger teams, we can put together a quote reflecting your total quantity rather than per-person pricing — get in touch via our business orders page with your team size and preferred styles and we'll come back with pricing.
If budget is the main driver, it's worth reading why cheap scrubs cost more in the long run before defaulting to the lowest sticker price — cost-per-wear over a year often tells a different story once you factor in how often low-quality scrubs need replacing.
Adding Embroidery or Logos
Most teams add a logo, clinic name, or individual name embroidery to their order — it looks more professional and helps patients and visitors identify staff at a glance. Embroidery adds 5–7 business days to your order, so it's the first thing to factor into your timeline if you're working toward a start date. Full detail on formats, placement and turnaround is in our Embroidered Scrubs Guide, or you can go straight to customise your scrubs to get started.
How Far Ahead to Order
As a rule of thumb: allow standard shipping time plus 5–7 business days if you're adding embroidery, and build in a buffer for sizing exchanges before anyone's rostered to start wearing the new uniform. For a specific start date — a new clinic opening, a rebrand, or onboarding a group of new graduates — get in touch early so we can confirm stock availability across the sizes and colours you need before you commit to quantities.
What Changes With a Group Order vs Individual Purchases
| Individual purchases | Group order |
|---|---|
| Mismatched colours across brands | One consistent colourway and brand |
| Multiple invoices, no team visibility | Single invoice, clear order record |
| Standard shipping rates per person | Free shipping over $250, easily reached |
| Embroidery arranged separately, inconsistent placement | Embroidery standardised across the team |
| No bulk pricing | Quote reflects total team quantity |
Ready to Order for Your Team?
Get a group quote for your clinic, hospital ward or healthcare team — any size.
Request a Group QuoteOr call our team on 1300 661 475
How to Place a Group Order With Us
- Get in touch via our business orders page with your team size, preferred brand(s) and colour, and whether you need embroidery.
- We'll confirm stock availability across the sizes you need and put together pricing based on total quantity.
- If sizing hasn't been confirmed yet, we can help coordinate a fitting via our showroom or point your team to the right size guide.
- Once sizes and quantities are locked in, we process the order as one shipment (or split shipments if you need staggered delivery) with embroidery turnaround factored into the timeline.
FAQs
Is there a minimum order size for group or bulk orders?
No strict minimum — we handle everything from a handful of staff to large hospital departments. Get in touch with your numbers and we'll advise on the best approach and pricing.
Can different team members have different brands or fits?
Yes. Many teams standardise on one colour but let staff choose between brands or fits (classic, jogger, relaxed) for comfort. We can quote across a mix of styles within the same order.
How long does a typical group order take?
In-stock items ship same working day when ordered by 1pm AEST. Add 5–7 business days if embroidery is included. For larger orders or items needing backorder, we'll confirm a timeline before you commit.
Do you offer invoicing for clinics and practices?
Yes, we can arrange invoicing for business and group orders — mention this when you reach out via our business orders page.
You might also like:
Healthcare Uniform Trends for 2026 · Comfort & Fit in Healthcare Uniforms: A Clinic Guide · More Than Just Scrubs: Complete Team Uniforms · Embroidered Scrubs Australia: The Complete Guide
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